In order to successfully complete the spring semester, the Senate of Vilnius University (VU) has decided to carry out all study activities at VU remotely until the end of this spring semester. This means that during the spring semester 2020 learning process, assessments, thesis defenses and exams of the students in the Faculty of Medicine will be conducted ONLY remotely.
Be kindly reminded that quarantine in Lithuania is currently extended until May 31.
Restrictions on employees' remote working will be decided taking into account the spread of COVID-19 and related decisions of the Government of the Republic of Lithuania.
All relevant information related to studies and work remotely at Vilnius University is published at: https://www.vu.lt/covid-19
*Documents below reflects the realities of the day of publication. Validity of all documents is extended according to the extension of the period of quarantine.
INFORMATION FOR STUDENTS
Important information to students, interns and residents!
Following the announcement by the World Health Organization that the COVID-19 infection caused by SARS-CoV-2 has become a pandemic and in accordance with the recommendations of the Government of the Republic of Lithuania, the Municipality of the City of Vilnius, and Vilnius University, the heads of the Faculty of Medicine have decided
to suspend the contact learning process until the end of spring semester 2020.
All up-to-date and study-related information will be sent to you by VU mail. Therefore, it is very important to check it regularly and also to send emails concerning study issues from VU mail.
Studies will be conducted remotely during this period: lectures, seminars, training sessions, etc. for students will not take place in the buildings of the Faculty of Medicine or at training areas (health care institutions). Tutors must give assignments to students and students must complete and submit those assignments. All assignments must be submitted in the virtual study environment (VMA) www.emokymai.vu.lt. Department/clinic heads are responsible for the implementation and control of the continuous study process remotely.
Each tutor will organize the work based on his/her preference. Each tutor will inform you about how his/her subject will be organized and how your independent work will be carried out.
Students returning from abroad or from the ERASMUS+ program are required to quarantine themselves not in dormitories, but in a closed personal space without shared areas. They should continue studies remotely based on these recommendations.
- Internship studiesat national health care institutions are suspended. Interns studying in Lithuania should send an essay describing a clinical case study from their internship by email to (7 pages of A4-size text, up to 1,500 characters without spaces). Students who have interrupted their internship abroad should contact regarding their assignments.
- From April 1st, continuing the internship suspension in Lithuania, students should connect to the InSimuplatform and solve the clinical cases assigned to them. Instructions on how to register can be found here:https://pages.insimu.com/insimu-coronavirus-2/
After logged in you will be able to check out the InSimu platform and solve your selected clinical situations. Later, detailed information on the implementation of internship studies on the InSimu platform will be disseminated: tasks for interns along with the internships’ guidelines for the coordination and monitoring of studies will be announced.
- Residents’ work in medical institutions is carried out in accordance with the internal rules of the institutions, and all seminars (except distance training) are cancelled.
- If you have any questions about undergraduate studies, please email
- If you have any questions about internships, please email
The VU Information Technology Services Centre is also ready to provide technical support. If you are unable to join the VMA or have other technical questions, please contact the ITPC for assistance.
Please note that the period during which contact studies are suspended may be extended, and therefore the semester may be extended.
We will notify you as soon as we have news, so please check the VU email regularly and follow news on the FB and Faculty website to stay in touch.
Let us be vigilant, act wisely, follow the recommendations of specialists, and protect the health of our own and those around us!
Dean of the Faculty of Medicine of Vilnius University
Prof Dr Algirdas Utkus
POSSIBILITY TO INCLUDE VOLUNTEERING ACTIVITIES AS INTERNSHIPS
We would like to inform those students who may find it relevant about the possibility to include volunteering activities as internships which are included in the study program plan.
Taking into account the current situation in Lithuania, we believe that it would be appropriate for those students who have actively volunteered in the institutions related with COVID-19 virus treatment or it’s management to include this activity as a study practice (if the study practice is included in the study program plan).
Recognition should follow the general procedure of the University, so you should submit such applications through VUSIS. They will be received by the study program coordinators of the Study Department of the Faculty of Medicine, who will be able to make an initial assessment and submit them to the chairman of the relevant study program committee. Applications should be submitted by logging in to VUSIS - E-student account - E-applications - Request for recognition of subjects (modules) / competencies.
STUDENTS STUDYING PART-TIME ABROAD
- If students have problems with studying abroad, we encourage them to return and continue studies at VU MF. We are ready to integrate them immediately into the study process. These students can contact the study program administrators or lecturers directly.
- Ifa foreign university continues its distance learning process, we recommend that the studentsshould stay and continue their studies.
- We have sent a request to all partner universities to enable our studentsto complete the distance learning process (which we also have committed to).
FOREIGN STUDENTS STUDYING IN VU: PART-TIME AND FULL-TIME STUDIES
- Foreign students are advised to follow the guidelines of their "home" countries. We cannot answer when the process of study will get back to normal condition.
- We must enable students to continue their studiesat the Universityremotely. Foreign students must be able to complete the semester remotely, even if the normal study process at the University is resumed, as they are unlikely to return physically to their studies as soon as planned.
During quarantine, we recommend foreign students to follow the recommendations of their "home" countries. Following the recommendations of their countries some students returned home but continue their studies remotely at Vilnius University. According to the recommendations of the European Commission, we must enable exchange students to continue their studies at the University remotely and complete the semester (take exams) remotely even if the normal study process at the University is resumed, as they are unlikely to return physically to their studies as soon as planned.
The characteristics of working with exchange students remain the same, they must be added to groups of full-time students, only in a virtual space, and they should be treated in the same way as full-time students. Exchange students can check their chosen subjects in the Virtual Learning Environment. In the MS Teams platform, only subject teachers can add exchange students to groups. Lists of exchange students were sent to the lecturers who coordinate the subjects. Lecturers can also see the lists when logged in to the e-Lecturer account, department administrators - in the VU IS system.
We cannot answer when the normal study process will be resumed, but even after resuming it, exchange students should be allowed to complete this semester remotely.
Many host institutions currently offer students the opportunity to continue their studies remotely. In some cases, students have already returned to their home countries but continue to study at the host institution. In view of these exceptional circumstances, the European Commission has confirmed on 19th March 2020, that it will consider any such form of distance learning to be appropriate, provided that it contributes to the achievement of the learning results set out in the study contracts. It is expected that sending institutions will be as flexible as possible in order for the students to have a full recognition of ECTS acquired through distance learning.
Education and Science Support Foundation
INFORMATION FOR EMPLOYEES
Following the announcement by the World Health Organization that the COVID-19 infection caused by SARS-CoV-2 has become a pandemic and in accordance with the recommendations of the Government of the Republic of Lithuania, the Municipality of the City of Vilnius, and Vilnius University, the heads of the Faculty of Medicine
have decided to suspend the contact learning process at the Faculty until the end of spring semester 2020.
Studies will be conducted remotely during this period; lectures, seminars, training sessions, etc. for students will not take place in the building of the Faculty of Medicine or at training areas (health care institutions). Tutors must give assignments to students and students must complete and submit those assignments. All assignments must be submitted in the virtual study environment (VMA) www.emokymai.vu.lt. Department/clinic heads are responsible for the implementation and control of the continuous study process remotely.
All Faculty events for this period must also be postponed to another date be held remotely, or otherwise cancelled.
We ask visitors to postpone any visit to the Faculty of Medicine until the end of this crisis. .
Communication is coordinated by the Department of Communication of the Faculty of Medicine of Vilnius University. You can contact it by phone +370 686 12017.
Let us be vigilant, act wisely, follow the recommendations of specialists, and protect the health of our own and those around us!
Dean of the Faculty of Medicine of Vilnius University
Prof Dr Algirdas Utkus
STUDY PROCESS DURING THE QUARANTINE PERIOD
- Changing the teaching methodology does not require changing the subject descriptions. The key istodefine exact activities for the upcoming weeks and communicate them to the students. The Study Program Committees must be informed of any changes made, as they are responsible of making any decisions regarding study program content. Tutors have to plan what activities should be implemented before the spring holidays, April 6th, and how the format of their classes and the evaluation system (if there is any evaluation by then), should be changed and must inform the students about ongoing changes. It is recommended to plan the distance learning format for a longer period (at least one month) as it is not clear how long contactless study process will take place.
- Students must be informed via VMA and VU email conferences. If any information needed please contact Study Department Academic Advisor ViktorijaGildutienė
- Remote working hours are equivalent to contact hoursdefined in the course descriptions. Exercise / laboratory hours should be used at maximum as lectures and / or seminars hours remotely.
- Lectures can be: a)recorded, b)real-time through VMAs, Teams, etc. platforms, c) providing visual material (ppt, texts, etc.) with feedback possibilities from
- Students should be able to ask questions to the lecturer and receive answers(online in real time or in advance at a time mutually agreed by the lecturer and the student or in other forms agreed between the lecturer and the student).
- Seminars must be hosted remotely in real time through VMA, Teams platforms or in the form of questions / answers on VMA, Teams platforms. During seminars, work can be organized using other instruments, group work on specific topics, presentation of the specific issues to the whole group, etc.
- Coordinating tutorsare advised to unify the teaching methodology within the scope of the subject among all teaching staff.
- Consultationabout email platforms usage can be obtained by mail:
More detailed information on the recommended tools:
Methodological help for tutors:
- Tutors are encouraged to share best practicesby sending short examples of their work by email to
- Methodological information on possible remote assessmentwill be provided as soon as we have clarification from VU central administration.
- Study program committees are currently evaluating several onlinestudy organizationmethods. Information on their availability will be sent shortly.
Internship opportunities at VU MF are limited, so we suggest internship supervisors and Study Program Committees to approve alternative assignments for practical studies: use online virtual patient platforms, describe specific cases, assign specific tasks to student groups, etc.
The basic principle of this period is to ensure that student meets the requirements of the semester, but every situation and each student should be assessed flexibly and individually. Several possible solutions are suggested:
- Student can temporarily stop internship activity and return to its organization after quarantine. In this case, the VU internship supervisor consults with the organization's internship supervisor to ensure that the student will receive more intensive assignments and will achieve internship goals in a shorter period.
- If the supervisor considers that the student has already acquired the necessary competencies during the internship period, the internship is recognized and evaluated.
- Study program committee replaces internship activity with another task.
VU COMMUNITY PRO-RECTOR LETTER TO STUDENTS
We have been receiving the same questions from you about various issues, so we’re sharing this additional information.
Regarding the study process
Please note that studies have not been suspended. They are intended to be carried out remotely via electronic means, and tasks should be completed independently or in other ways depending on your study subjects and the organization of the studies of your unit.
Regarding the working hours of the University library
The libraries at faculties and at the central campus and the Centre for Scientific Communication and Information (MKIC) will be open weekdays from 9 a.m. to 6 p.m. The libraries will be closed on weekends. Students will not be allowed to work in the libraries, and will not have access to the reading rooms. Books will be issued, but students must first submit a list of the books required and then an employee will bring the books. Room and workspace reservations will be cancelled. Excursions are cancelled and guests are not allowed in the library.
For more information, please contact.
Regarding assessments and final theses
The deadlines for assessments have not been changed, because the study process has not actually stopped, but is being carried out remotely. We understand that this might be an inconvenience, but each academic unit has received recommendations for ensuring the continuity of the study process and each unit will be organizing its work according to the specifics of its activities. You can contact the study coordinator of your unit for details.
Laboratory classes can only take place if interruption causes extreme material damage or damage to research, or if laboratory work is necessary to prepare a bachelor’s, master’s, or other thesis, but in this case students must comply with all hygiene requirements and organize their work in such way to spend as little time at the University as possible.
If a tutor decides that distance learning cannot be done, then a settlement should be agreed on.
Regarding practical studies
If the practical studies provided in the study plan do not take place at the University, follow the guidelines and recommendations of the institution where the practical studies take place. The internship may continue unless the institution where you are doing the internship decides otherwise. You can then coordinate with your practice supervisors on extensions or other relevant changes.
Regarding distance learning
The University has decided to apply preventive measures until the end of spring semester, with the possibility of extending this period in response to circumstances.
Furthermore, we ask you all for your understanding and tolerance. The switch to distance learning will not be simple and may be chaotic, but we are doing everything we can and the fundamental concern for us today is the well-being and health of every member of our community.
Finally, we encourage you to follow all of our official instructions and we encourage you to check your email frequently to remain up to date with the latest information.
VU Pro-Rector for Community Affairs
Dr. Birutė Švedaitė-Sakalauskė
ABOUT DISTANCE LEARNING
When you move your study process to the virtual space, it is recommended that you remotely organize your planned contact work using the Virtual Learning Environment (VMA) and Microsoft Teams software, which all VU staff and students have access to via Microsoft Office 365.
Training materials, lecture slides, video and audio recordings, and assignments are hosted in the VMA. Certain assessments can also be organized in the VMA.
Using Microsoft Teams allows lectures to be streamed live.
Here are instructions on how to join Microsoft Teams, how to prepare a video, and how to make it available to students in the VMA. Video conferencing is also available (you can find a video in English about it here).
If you have any questions about conceptual issues, please contact Antanas Stonkus, consultant for the Department of Study Quality and Development (), and for any technical questions, please contact Dr Saulius Preidis, an expert at the Information Technology Services Centre ().
PARTICIPATION IN VIDEO LECTURES REMOTELY
understanding the recent uncertainties you may have about switching from contact (classroom) study work to an online space and organizing your study activities remotely, we would like to inform you about the electronic resources available at Vilnius University for use in remote learning.
We would like to inform you that Vilnius University currently uses and recommends two major study information and teaching delivery platforms – Virtual Learning Environment (“Moodle”) and “Microsoft Teams” software:
Vilnius University Virtual Learning Environment (“Moodle”) – an electronic platform, where each subject (module) lecturer can remotely share and organize a variety of study (e.g. learning, student paper submission and assessment, student reports, student self-study, etc.) activities. You can access the Vilnius University Virtual Learning Environment with the data provided to you by the Vilnius University Identity management system.
“Microsoft Teams” is a collaborative application that helps a large group of people work and communicate together in one platform. By organizing the remote learning process, this software is effective in organizing live lecture broadcasts and communicating with the subject (module) students, which are participating remotely in the broadcast.
Vilnius University Information Technology Services Center have prepared methodological material (in Lithuanian & English) for students on how to join teacher-made subject (module) teams and participate in video lectures remotely (Pages 7-12).
If you have questions about working on the Microsoft Teams platform, you can ask them on the dedicated “Microsoft Teams” channel. You can join it in the following ways:
by entering the command code – h7l0cnf;
by joining this team link;
by joining this channel link.
Please follow all information related to study process organization and its implementation on the electronic and virtual platforms, on University platforms (especially the University-provided email box and the Virtual Learning Environment), where lecturers will separately inform you about the organization of remote lectures and studies activities.
We would also like to inform you that University authorities informed lecturers about the further organization of studies on these remote learning platforms and how to use them successfully in organizing the remote learning process. For more detailed and specific links in organizing subject (module) distance activities on electronic study platforms, please contact the subject (module) lecturer.
Wishing you all successful work and cooperation during this period –
Pro-Rector for Studies
WORKING HOURS OF ADMINISTRATION
Working hours of the Dean’s Office: Regarding coronavirus prevention during the quarantine period the Dean’s Office until 27th of April is working remotely. In urgent cases you are kindly requested to email or call: +370 5 239 8700 Please leave documents at the faculty security post at the main entrance to the building from K. M. K. Čiurlionio St.
To help stop the spread of Covid-19 coronavirus the administration of the Faculty of Medicine at of VU has limited direct contact and reduced its office hours and staff is working remotely until 27th of April, 2020.
If you have urgent questions, please contact the Heads of Department.
What happens if the university opens again and people will be unable to enter the country?
Stay calm, in that case the Faculty of Medicine will continue with remote study process until you will be able to return to Lithuania.
A lot of students went home. How does the university plan to deal with these students regarding quarantine when they come back to Lithuania?
In such case the Faculty of Medicine will continue with remote study process until all students will be able to return to Lithuania.
Will our studies be affected? I mean is there a chance we are going to have to study half a year longer for example to compensate for lost time?
We don’t have any exact information at the moment to answer this question. In any case the University is doing its best to ensure the smooth study process.
If the situation does not improve, the university will probably remain closed. Does this mean that there will be no written colloquia either?
We don’t have any exact information at the moment to answer this question. In any case University is doing its best to ensure the smooth study process.
Do we have to retake the practical seminar times we missed during the break – is there any planned compensation for the lost hours?
Will our official study time of this semesters be prolonged?
We don’t know at the moment. Please check the University information on a daily basis.
Missing out on online e.mokymai courses – what to do?
Dentistry – will they be able to finish their studies this semester and what about the practical work?
Please contact your professors. All information is given. We can’t comment any terms right now. It depends on the situation worldwide.
In case the outbreak lasts for a few months will online tests or Skype examination will be arranged like they do in Italy?
All information about studies you will get to your emails and find on the website: www.mf.vu.lt/en
Exams – are they already planned to be rescheduled?
Not at the moment. Please follow the University’s information.
As libraries are now fully closed and we have books that cannot be extended anymore online. Will we be reliable to pay the fines?
No. The Library will not charge fines during pandemic time.
STAY OR GO
Does the university still recommend to stay in Lithuania?
The University can only recommend to act according to Your State Government information. If you stay in Lithuania, please act according to the Lithuanian Government information. In case you leave, please inform your study coordinator.
People left the country due to non-COVID medical reasons and are now stuck in their country. Especially non-EU who cannot enter for 30 days. Is it also just their responsibility if they miss classes or will they be excused like for sick leave?
The study process is continuing remotely, so they can join.
Is it possible to help, since we are staying here in Vilnius? Can we help in the hospitals, or can we provide food for elderly people or help with just simple activities like going for a walk with a dog, etc.?
You can find some information on volunteering in public sources. Please read Vilnius Municipal government information. Also, you can contact Students Representation in the Faculty of Medicine.